IndustriesPropertyServiced offices

AI in serviced offices

Enquiries want a tour this week, members want the meeting room now, and renewals and invoices slip while the centre team is on the floor. Our agents qualify, tour, book and chase so the centre runs full.

A day with the agents.

The jobs change with the business; the shape of the day rarely does. Here is how it runs for a serviced offices.

09:05
Enquiry qualifiedA company needing six desks from next month is qualified on size, term and budget.
09:08
Tour bookedThursday 11:00 with the centre manager; directions and a floor plan sent.
10:20
Room bookedA member messages for a meeting room; Room B is booked and the door code sent.
Wednesday
RenewalA licence due to expire is renewed with the member on your terms; the contract goes out for signature.
1st of the month
InvoicesMonthly invoices to every member, with meeting-room usage itemised, sent and chased.

What the agents take on.

Start with one. Most serviced officess we work with add a second within three months.

Intake agentQualifies and books tours
Reminder agentConfirms, reminds and follows up tours
Booking agentBooks meeting rooms and sends access details
Renewal agentRuns the renewal cycle and sends contracts
Billing agentMonthly invoices with usage, chased
Reception agentAnswers member questions from the centre notes

At a glance

What a build looks like for a serviced offices: the systems we connect to, the rules we build in, and what it costs.

Built for the rules of your sector.

Agents act on your behalf with your patients and customers, so we build them to the standards your regulator and your professional body expect.

  • Access codes controlledRoom and door codes go only to entitled members at booking time.
  • Your termsRenewals and pricing follow your rate card; exceptions wait for you.
  • Member data protectedCompany and contact details stay in your system.
  • A person on requestMembers and enquirers can reach the centre team at any time.

Tell us about your week.

A free 45-minute call. You describe how the serviced offices runs; we tell you which job an agent should take first and what it would save.

Book a call